Employment

Main Street UMC, a vibrant, multi-faceted congregation in downtown Nashua, NH, is seeking a full-time (30 hours per week) Church Office Administrator.

The Church Office Administrator is responsible for providing effective administration for the church office, including constant and effective management of public relations, communications, database management, recordkeeping, finances, and personnel. In addition to managing the use of the church building, this position requires demonstrated expertise and success in administration and office management with a minimum of 5 years of experience . See the full job description and qualifications below.


To learn more about Main Street UMC, please visit: www.mainstreet-umc.org

Review of applications will begin around December 15, 2020, and will continue until the position is filled.

E-mail resume and cover letter to sprc-chair@mainstreet-umc.org

Contact Mike Brown, SPRC Chair, at the above email address with questions.


Job Title: Office Administrator

Supervisor: Lead Pastor and Staff Parish Relations Committee

Position Type: Permanent Full-Time (30 hours per week)

Date posted: November 2020


JOB DESCRIPTION:

The overall function and basic responsibility of the Office Administrator is to enhance the ministry by overseeing and managing the functions of the church office by coordinating communication, church publications, and information while maintaining a professional, welcoming, and friendly atmosphere.

The Office Administrator reports directly to the Lead Pastor, works under the leadership of the Lead Pastor and collaboratively with other staff members and church members.

Responsibilities: The position of Office Administrator fills many important roles:

Receptionist:

  • Answer telephones and voice mail, record and relay messages

  • Greet and assist visitors to the Church

Communications Coordinator:

  • Provide information and access to office resources for church leaders and other members/friends

  • Maintain accurate e-mail lists

  • Provide for weekly printing and/or e-mailing of weekly bulletins, newsletters and other regular materials; special church-wide mailings, etc

  • Proactively solicit communications content from staff, lay leaders, and ministry initiatives.

  • Work with staff and congregants to stimulate content generation, and assist in its shaping and refinement

  • Generate communication and publicity: bulletin boards, weekly news e-mails, monthly newsletter on-line and in print, local papers/TV, online notices, etc

  • Create social media content that helps spread our message, with input from the pastor and assistance of lay volunteers as appropriate

  • In cooperation with IT/Communications Committee, keep website and Facebook up to date

  • Receive and distribute mail and other deliveries

Office Management:

  • Maintain the church database that tracks contact information, group and ministry information

  • Help generate lists for financial mailings, occasional correspondence, etc

  • Inform Membership Coordinator of new membership, births, deaths and baptism dates and record in database

  • Examine and route invoices and payment requests for proper authorization to ensure they are paid in a timely manner

  • Maintain and update church calendars (master calendar, program grid, etc.)

  • Manage Building Use: Respond to rentals inquiries, conduct tours/orientations for potential renters, create rental contracts for one-time renters

  • Collect deposits and fees, arrange for key pick up/drop off, checks space after rental for damages, return deposits as appropriate

  • Help maintain calendar of space use reservations for congregational events and rentals

  • Maintain inventories and order all office supplies

  • Oversee maintenance of office equipment including scheduling service

Administration of Discretionary Fund (in consultation with the Pastor):

  • Receive request for financial assistance

  • Provide appropriate financial assistance as able

  • Refer individuals to appropriate social service agencies as needed

  • Maintain discretionary fund spreadsheet


Qualifications:

Excellent Computer Skills with specific proficiency in:

  • MS Office applications including (Word, Excel, PowerPoint, Publisher)

  • Google Suite (Calendar, Forms, Docs, Pictures, Gmail)

  • Basic website maintenance

  • Social media knowledge for digital marketing (Facebook, Instagram, Twitter, etc.)

  • Graphic design, Canva (for creating brochures, outdoor banners, fliers, worship slides and videos etc.)

  • Proficiency with PowerPoint

  • Experience with Mailchimp, Constant Contact or similar email application

  • Experience with public relations and publicity

  • QuickBooks online basic functionality

  • Strong writing and communication skills

  • Establish and maintain accurate files

Other Required Skills and Attributes:

  • Minimum of 5 years experience in responsible administrative capacity

  • Proficiency in typing

  • Ability to learn and self-teach new skills, processes, and technologies as needed

  • Ability to use and maintain office equipment including copy machines

  • Positive attitude towards church members and visitors, especially those who may be experiencing stress or mental health challenges and ability to work collaboratively with staff.

  • Ability to listen, provide confidentiality and trust

  • Responsiveness to needs of renters

  • Creativity and flexible attitude regarding special assignments and job duties

  • Ability to work unsupervised for extended periods of time