Main Street UMC, a vibrant, multi-faceted congregation in downtown Nashua, NH, is seeking a full-time (30 hours per week) Church Office Administrator.
The Church Office Administrator is responsible for providing effective administration for the church office, including constant and effective management of public relations, communications, database management, recordkeeping, finances, and personnel. In addition to managing the use of the church building, this position requires demonstrated expertise and success in administration and office management with a minimum of 5 years of experience . See the full job description and qualifications below.
To learn more about Main Street UMC, please visit: www.mainstreet-umc.org
Review of applications will begin around December 15, 2020, and will continue until the position is filled.
E-mail resume and cover letter to email@example.com
Contact Mike Brown, SPRC Chair, at the above email address with questions.
Job Title: Office Administrator
Supervisor: Lead Pastor and Staff Parish Relations Committee
Position Type: Permanent Full-Time (30 hours per week)
Date posted: November 2020
The overall function and basic responsibility of the Office Administrator is to enhance the ministry by overseeing and managing the functions of the church office by coordinating communication, church publications, and information while maintaining a professional, welcoming, and friendly atmosphere.
The Office Administrator reports directly to the Lead Pastor, works under the leadership of the Lead Pastor and collaboratively with other staff members and church members.
Responsibilities: The position of Office Administrator fills many important roles:
Answer telephones and voice mail, record and relay messages
Greet and assist visitors to the Church
Provide information and access to office resources for church leaders and other members/friends
Maintain accurate e-mail lists
Provide for weekly printing and/or e-mailing of weekly bulletins, newsletters and other regular materials; special church-wide mailings, etc
Proactively solicit communications content from staff, lay leaders, and ministry initiatives.
Work with staff and congregants to stimulate content generation, and assist in its shaping and refinement
Generate communication and publicity: bulletin boards, weekly news e-mails, monthly newsletter on-line and in print, local papers/TV, online notices, etc
Create social media content that helps spread our message, with input from the pastor and assistance of lay volunteers as appropriate
In cooperation with IT/Communications Committee, keep website and Facebook up to date
Receive and distribute mail and other deliveries
Maintain the church database that tracks contact information, group and ministry information
Help generate lists for financial mailings, occasional correspondence, etc
Inform Membership Coordinator of new membership, births, deaths and baptism dates and record in database
Examine and route invoices and payment requests for proper authorization to ensure they are paid in a timely manner
Maintain and update church calendars (master calendar, program grid, etc.)
Manage Building Use: Respond to rentals inquiries, conduct tours/orientations for potential renters, create rental contracts for one-time renters
Collect deposits and fees, arrange for key pick up/drop off, checks space after rental for damages, return deposits as appropriate
Help maintain calendar of space use reservations for congregational events and rentals
Maintain inventories and order all office supplies
Oversee maintenance of office equipment including scheduling service
Administration of Discretionary Fund (in consultation with the Pastor):
Receive request for financial assistance
Provide appropriate financial assistance as able
Refer individuals to appropriate social service agencies as needed
Maintain discretionary fund spreadsheet
Excellent Computer Skills with specific proficiency in:
MS Office applications including (Word, Excel, PowerPoint, Publisher)
Google Suite (Calendar, Forms, Docs, Pictures, Gmail)
Basic website maintenance
Social media knowledge for digital marketing (Facebook, Instagram, Twitter, etc.)
Graphic design, Canva (for creating brochures, outdoor banners, fliers, worship slides and videos etc.)
Proficiency with PowerPoint
Experience with Mailchimp, Constant Contact or similar email application
Experience with public relations and publicity
QuickBooks online basic functionality
Strong writing and communication skills
Establish and maintain accurate files
Other Required Skills and Attributes:
Minimum of 5 years experience in responsible administrative capacity
Proficiency in typing
Ability to learn and self-teach new skills, processes, and technologies as needed
Ability to use and maintain office equipment including copy machines
Positive attitude towards church members and visitors, especially those who may be experiencing stress or mental health challenges and ability to work collaboratively with staff.
Ability to listen, provide confidentiality and trust
Responsiveness to needs of renters
Creativity and flexible attitude regarding special assignments and job duties
Ability to work unsupervised for extended periods of time